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2022 Call for Makers

Maker Faire Rochester Call For Makers 2022


Welcome! There are four pages to this application. Your application is complete only after you click [SUBMIT] on the last page of this form. At any time, you can save your application with the [Save and Continue Later] link at the bottom of each page. During the application process, do not refresh your browser, or your answers may be lost.

Friday, November 18, 2022 is Student S.T.E.A.M. Fest. Day is from 9 AM to 2:30 PM. Audience is School Groups 3rd to 8th grade.

Saturday, November 19, 2022 is Maker Faire Rochester. Day is from 9 AM to 5 PM. Open to the Public.

You may apply for either day or both days. Priority acceptance will be given to those that apply for both days.

IMPORTANT If you do not receive a notification email after completing this form OR saving to continue later, PLEASE check your SPAM folder. We have had issues with Gmail sending our automated notifications to SPAM.

Returning Makers Save Time


If you are a returning Maker from 2021 that wants to submit an exact copy of your application from last year this is your opportunity to save time. Complete this form instead:

Returning Maker Application



Step 1 of 4

25%
  • Step 1 of 4: Exhibit, Presentation, or Performance Details

    *Indicates a required field.

  • Friday, November 18, 2022 is Maker Faire Rochester Student STEAM Fest from 9 AM until 2:30 PM.
    We need your help to inspire, encourage, and educate the young makers who will be in attendance. All makers are welcome and encouraged to help us make this a truly memorable event. The audience will be school groups in grades 3 through 8.

    No sales are allowed during the Student STEAM Fest.
    To keep all activities accessible to all students, we will not be allowing any sales on this day.
    Therefore, Commercial Makers that attend the Friday Student STEAM Fest to provide demonstrations and/or free hands on activities for students will be eligible for a large discount on Saturday's Commercial Maker fee.

    Saturday November 19, 2022 is our traditional Maker Faire Event from 9 AM to 5 PM.

  • Maker Faire Rochester Student STEAM Fest will be open from 9 AM to 2:30 PM on Friday November 18, 2022
    If you are approved, more details regarding setup will be sent via email closer to the event. However, move out will not take place until school groups have left at 2:30. Please plan accordingly.

  • Maker Faire Rochester will be open to the public from 9 AM to 5 PM on Saturday November 19, 2022
    More details regarding setup will be sent closer to the event by email. However, move out will not take place until Maker Faire Rochester closes at 5 PM. If you must leave earlier than 5 PM please indicate this on page three of this application in the Is there anything else you would like to tell us? question.

  • Maker Faire Rochester Student STEAM Fest will be open from 9 AM to 2:30 PM on Friday November 18, 2022.
    Please do not leave your booth until the school groups have left for the day. We will make every effort to ensure that you will NOT need to relocate your booth for Saturday.

    Maker Faire Rochester will be open to the public from 9 AM to 5 PM on Saturday November 18, 2022.
    More details regarding setup will be sent closer to the event by email. However, move out will not take place until Maker Faire Rochester closes at 5 PM. If you must leave earlier than 5 PM please indicate this on page three of this application in the Is there anything else you would like to tell us? question.

  • Individual makers are encouraged to invite someone to attend the event with you. This can allow you to take breaks and enable you to have some time to see some of the other projects.

  • Please Note No sales are permitted on Friday November 18 during the Student STEAM Fest


  • Commercial Makers are responsible for their own business transactions - whether it be via cash, credit card, barter, or some other means.

    There is a $100 fee to sell or promote at Maker Faire as a Commercial Maker. The $100 fee will be invoiced in advance and payable prior to receiving your Maker credentials.

  • Please Note No sales are permitted on Friday November 18 during the Student STEAM Fest

    For Saturday November 19, Commercial Makers are responsible for their own business transactions - whether it be via cash, credit card, barter, or some other means. There is a fee to sell or promote at Maker Faire as a Commercial Maker.

    Student STEAM Fest Discount Details

    A $50 discount will apply for providing only information or demonstrations during the Student Steam Fest.
    A Full $100 discount will be applied for providing hands-on or make-and-take activities during the Student STEAM Fest .

    Any remaining fee will be invoiced in advance and payable prior to receiving your Maker credentials.

  • After completing this form, we will follow up with information about participating as a startup sponsor.

  • After completing this form, we will follow up with information about participating as a sponsor.

  • If your Non-Profit Institution intends to fund raise during Maker Faire Rochester, please contact us for prior permission at rochesterfaireinfo@gmail.com . Please note: NO sales or fundraising are permitted during the Student S.T.E.A.M Fest on Friday November 22, 2019.
  • If your presentation can be edited to length, select all the options that could apply.
  • Describe the number of times you are offering to do your workshop or demo at Maker Faire Rochester. If one time, how long is it? If more than once, do you expect to share the space with other workshops / demos or would you like to have sessions all-day in your own area? Please describe.
  • Please let us know how long you would like to preform.
  • How much time is required to setup your performance?
  • How long will it take to strike the stage after your performance?
  • Use this space to tell us any special consideration that may need to be considered for your performance setup or strike.
  • For the Maker Faire Rochester team, explain what your project/presentation/workshop/demo/or performance is and describe what you will actually be bringing to Maker Faire Rochester. This information will not be made public. Be as descriptive as possible.
  • Response limited to 250 characters or less. This information will be made public.
  • File must be at least 500px wide or larger. Select your best photo. This photo will appear publicly with your short description above.
    Accepted file types: jpg, gif, png, jpeg, Max. file size: 8 MB.
  • Please copy and paste the full link below. Example: http://www.mygreatproject.com/.
  • Please copy and paste the full link below. Example: http://www.youtube.com/watch?v=RD_JpGgUFQQ.
  • Any URLs to specific websites or images or videos are helpful.
  • Including food in your exhibit may require a Health Permit and associated fee. Details will be emailed to you after acceptance.
  • Please enter a number from 0 to 999.
  • Please bring your own setup if possible. Please note table sizes from our vendor are typically 6' by 2'.
  • Please specify the number of tables being requested. Please keep in mind we have a limited amount. Priority will be given to hands on activities.
    Please enter a number less than or equal to 5.
  • Please specify the number of chairs being requested. Please keep in mind we have a limited amount. Priority will be given to hands on activities.
    Please enter a number from 1 to 20.
  • Special requests are not guaranteed by acceptance. You will receive confirmation in advance of the Faire.
  • Layout drawings are optional but can be helpful in our planning.
    Max. file size: 10 MB.
  • Hands-on activities are highly encouraged at Maker Faire Rochester! If your exhibit is not hands-on, please reconsider what you could do to engage and inspire attendees.
  • Please do not repeat the first part of the sentence above, just add onto the sentence as you see best. If this doesn't apply to your exhibit, you can skip it.
  • All power at the Rochester Riverside Convention Center are 20 Amp circuits (1501-2000 watts, 120V).
  • Hidden
    To ensure you have adequate power onsite, it's essential we know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to use onsite. Then, add up the amps and round up to the closest amperage below.

    • - All options below are for a 120v circuit (normal US house circuit.)
    • - If you require a 208V or 240v circuit, select "Special power requirements" and explain your power needs in the comment box provided.
    • - Average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10A, Arduino ~0.1A. Please check your equipment, and don’t guess; Thank you in advance.
  • Hidden
    To ensure you have adequate power onsite, it's essential we know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to use onsite. Then, add up the amps and round up to the closest amperage below.

    • - All options below are for a 120v circuit (normal US house circuit.)
    • - If you require a 208V or 240v circuit, select "Special power requirements" and explain your power needs in the comment box provided.
    • - Average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10A, Arduino ~0.1A. Please check your equipment, and don’t guess; Thank you in advance.
  • Hidden
    Please select the requested power from the list below. You can state your specific power request in the Special Requests section if none of the choices are suitable for your exhibit.
  • Hidden
  • If your exhibit uses radio frequencies, please provide details about your RF use, frequencies, etc.
  • Safety

  • Please complete our Fire Safety Plan and upload it here. You can get a copy here: Maker Faire Rochester Fire Safety Plan
    Max. file size: 10 MB.
  • Please complete our Safety Plan and upload it here. You can get a copy here: General Safety Plan
    Max. file size: 10 MB.
  • Waste and Trash Concerns

  • Waste is anything you expect to dispose of during setup, showtime or load out at Maker Faire, such as recyclables, compostables, garbage, reuseable/donatable items, and water.
  • At Maker Faire we provide recycling and garbage bins. For special hazardous waste or items for donation, upon acceptance, please work with our team to create a plan. At Maker Faire, all makers are responsible for separating their waste into proper disposal bins.
  • Please include your input list, equipment you’ll be bringing, and additional details or special requests in the box below. If possible, we appreciate you bringing everything you need. Please note that generally our limited budget does not allow us to provide extra equipment other than tables and chairs.
  • Please enter a number from 1 to 99.
  • Our performance budget is extremely limited as Maker Faire Rochester and NYSCATE are Non-Profit. Maker Faire Rochester provides publicity, large crowds and excellent opportunities for networking and just having fun. We cannot give you what you might normally make in a club or music festival, but we may be able to help defray some of your costs with a small stipend for your performance providing we obtain enough sponsorship. We can, however, offer you a few complimentary tickets so you can enjoy the Faire with your family and friends and promote your group's performance at Maker Faire Rochester.

    Below, please let us know what kind of compensation you would like to receive for playing the event, both monetary or number of guest tickets.
  • Specify total tickets including performers and guests.
Save and Continue Later
  • Step 2 of 4: Contact & Maker Information

    *Indicates a required field.
  • Primary Contact Information

    The Primary Contact is the logistical contact for the Maker Faire production and editorial team.
  • We will send acceptance notification and all information to this email address. Please type it carefully.
  • Please provide the best contact number for questions we may have during the planning process.
  • Maker, Presenter, or Performer Information

    Name(s), Bio(s), Title, Organization, and Photo will be published on the Maker Faire website. All other information will remain private and goes only to the Maker Faire team.
  • The default number of credentials and entrance wristbands we provide maker booths are 2. However we do allow for up to 8 entrance wristbands for exhibits provided each person works at your booth for at least 2 hours.

    Do you need more than 2 entrance wristbands for your booth?
  • The default number of credentials and entrance wristbands we provide maker presentations, workshops, or demonstrations are 2. However we do allow for up to 8 entrance wristbands provided all take part.

    Do you need more than 2 entrance wristbands for your booth?
  • Please enter 1 to 8 for the number of entrance wristbands you are requesting.
    Please enter a number from 1 to 8.
  • Maker 1

  • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
  • Maker 2

  • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
  • Maker 3

  • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
  • Maker 4

  • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
  • Maker 5

  • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
  • Maker 6

  • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
  • Maker 7

  • Accepted file types: jpg, gif, png, Max. file size: 8 MB.
  • Group Information

  • Image must be at least 500px wide or larger.
    Max. file size: 8 MB.
  • Example: http://www.groupwebsite.com/
Save and Continue Later
  • Step 3 of 4: Additional Details

    *Indicates a required field.
  • Upload other documentation related to your exhibit that you'd like to share with us.
    Drop files here or
    Max. file size: 8 MB.
    • Who is familiar with you, your exhibit or other things you have made? Were you referred to Maker Faire or asked to fill out this application? If so, who referred you?
    • Please select all options that apply.
    • CityYear 
    Save and Continue Later
    • Step 4 of 4: Review and Submit

      *Indicates a required field.
    • Review your application below.

      To return to your application and edit, click on the [PREVIOUS] button at the bottom of this page. DO NOT hit the back button on your browser.

      Your application is not complete until you click [SUBMIT] below.
    • Your Application

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    • Participation Agreement: Release and Consent

      TERMS AND CONDITIONS OF PARTICIPATION

      NYSCATE agrees to the participation of the person or organization identified in this application (“Maker”) in Maker Faire Rochester, and the Maker agrees to participate, in accordance with terms of this Agreement. In this Agreement, “we” or “us” means NYSCATE and Maker Faire Rochester, and “you” means the Maker identified above. “Exhibit” means the display and/or demonstration, and/or other activities and materials that you provide or present in the space or work area assigned to you by us at Maker Faire Rochester.

      RULES and LAWS: You agree to comply with all applicable laws, the Maker Manual, and any other requirements, and/or rules issued by us in connection with Maker Faire Rochester. You’re responsible for obtaining any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable to your participation in Maker Faire Rochester. We may terminate this Agreement and/or your participation in Maker Faire Rochester if you violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

      LIMITATIONS ON LIABILITY — INDEMNITY: You agree that we will not be liable in any way to you if we cancel Maker Faire Rochester. You waive any claim or potential claim against us if Maker Faire Rochester is cancelled, and release us from any resulting or related liability, cost, expense, or damage. Neither you, nor we, our affiliates, or the venue proprietor (collectively, the "Event Providers") will be liable for lost profits or other indirect, incidental, consequential, or exemplary damages in connection with Maker Faire Rochester and/or this Agreement, whether or not such Event Provider or you have been advised of the possibility of such damages or lost profits. Neither party’s liability in connection with Maker Faire Rochester, or under this Agreement (except for your indemnity obligations), exceeds three thousand dollars ($3,000). No Event Provider shall be liable to you for any damage, loss, harm, injury or death to your person, property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake, water, unavailability of facilities, any errors or omissions in Maker Faire Rochester - related materials, insufficient participation, accident, or any other reason in connection with Maker Faire Rochester, or related activities (such as staging), except to the extent directly attributable to our willful misconduct or gross negligence. You agree to indemnify, and hold harmless the Event Providers from and against any claim, cost, expense, loss, liability, or damage incurred as the result of any third-party claim based on (i) your construction or maintenance of an unsafe Exhibit, and/or (ii) your (or your agent’s) negligence or willful misconduct, and/or (iii) your material breach of this Agreement.

      MISCELLANEOUS: This Agreement (including the Maker Manual and any accompanying Addendum) constitutes the final, complete, and exclusive agreement between you and us. This Agreement is made in consideration of the parties’ mutual promises contained in it. This Agreement may only be modified by the parties’ express written agreement, signed by both of them. You are an independent contractor and not our agent or employee. This Agreement will be interpreted under New York law. Any action to enforce this Agreement must be brought in the federal or state court located in Rochester, New York, and the parties agree to the exclusive venue and jurisdiction of these courts. You are not permitted to assign or otherwise transfer your rights or obligations under this Agreement to anyone else. The Limitations on Liability section (above) of these Terms and Conditions of Participation, shall survive the termination or expiration of this Agreement. You and your Exhibit may appear in recordings of Maker Faire Rochester and related promotional or documentary materials. Your rights are waived to any images and/or recordings you may appear in while at Maker Faire Rochester and any/all related promotional or documentary materials. You acknowledge that Maker Faire Rochester, including the Exhibit(s), may be recorded in audio, visual, and/or audiovisual media by us and/or our licensees, and you consent to the making and use of such recordings by us and/or our licensees for any purpose, such uses including without limitation the transcription, modification, reproduction, public display, distribution, broadcast, and transmission in any form. You release us, and our licensees, from and waive any claims related to or arising by reason of the making and/or use of any such recordings. You grant us, and our licensees, the right to use, in connection with the promotion and production of Maker Faire Rochester, your name, likeness, and any trade name and/or logo. The provisions of this paragraph will survive termination of this Agreement.
    • Please ask your Parent or Guardian to fill out the information below. If they are not available, please Save and Continue Later (link below) and return later to complete this form.
    • Parent or Guardian Name if applicant is under 18 years old.
    • MM slash DD slash YYYY
    Save and Continue Later

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